Hong Kong Company Secretary Services

Every Hong Kong company must appoint a company secretary under the Companies Ordinance. That secretary is either a natural person resident in Hong Kong or a TCSP-licensed service provider with a Hong Kong office, and where a private company has a sole director, that director cannot also act as secretary.

Primasia is a licensed TCSP (licence no. TC000446) and has provided company secretarial services in Hong Kong since 2002. We act for entrepreneurs and start-ups, SMEs and private companies, fund managers and investment vehicles, overseas companies setting up here, and corporates expanding across Asia.

Core statutory compliance: acting as your named company secretary, filing the annual return (NAR1) and statutory changes (ND2A and related forms), maintaining the statutory books and company records, supporting annual general meetings, drafting board and written resolutions, filing name changes and registered office updates, and preparing share allotment and transfer documentation.

Significant Controllers Register and designated representative: every company must keep an SCR identifying anyone with significant control, typically more than 25% of shares or voting rights, or the ability to appoint or remove a majority of directors. We establish and maintain the register, identify the controllers, act as designated representative and deal with the authorities on enquiry.

Registered office and government correspondence: a Hong Kong registered office address, mail scanning and management, and handling of Companies Registry and Inland Revenue correspondence.

Annual obligations: local private companies file the annual return (NAR1) within 42 days after each incorporation anniversary; re-domiciled companies use their re-domiciliation anniversary. Renew the business registration with the Inland Revenue Department.

Ad hoc filings: changes of director or secretary within 15 days, a change of registered office within 15 days, share allotments within one month, and a change of company name within 15 days. Missed filings mean escalating government fees and, in the worst cases, prosecution of directors.

Good governance sits alongside the filings: advising directors on their duties, preparing board agendas and papers, recording attendance, keeping minutes safely and filing the resulting resolutions. Even a single-director company must keep proper records under Hong Kong law.

You can change company secretary at any time. The process is a resignation letter from the outgoing secretary, a board resolution appointing the new one, filing Form ND2A within 15 business days, updating the statutory records, completing know-your-client checks and transferring the statutory documents.

We run a structured handover so nothing falls between the two providers and no filing deadline is missed in the transition.

Having a qualified company secretary will make sure you’re playing by the rules, keeping on top of all the necessary company records and generally helping to keep your business running smoothly from the outset.

We are a trusted and licensed TCSP with a long history of experience in the field

We’ve been supporting companies in Hong Kong and Asia for over two decades

We’ve got experts in accounting, payroll and China operations under one roof

We use cutting-edge technology to make reporting and dashboards easy to use

Our lines of communication are always open and we respond promptly to client queries

We work with a wide range of clients including fund managers, SMEs and clients from around the world

We’re more than filing agent, we’re your long-term partner and truly care about the long-term success of your company.

Maintain statutory books and documents – again very straightforward

Comply with Inland Revenue and Government departments – all the usual suspects

The company secretary is the key person when it comes to making sure all these things happen ; they’re the ones who’ll keep your company in line, prevent all sorts of fines and penalties and make sure the bank and investors know you’re on the ball.